Administrative Associate

Job Description

**Job Overview:**

We are seeking a detail-oriented and proactive Administrative Associate to support office administration, employee onboarding, travel logistics, and payroll management. This role plays a key part in supporting the HR and Finance teams and maintaining compliance across various administrative processes.

**Key Responsibilities:**

* **Office Administration:**
+ Initiate background checks for new US employees as part of the onboarding process.
+ Manage employee insurance enrollments and updates, ensuring timely inclusion and removal of benefits as needed.
+ Maintain accurate records of employee benefits and insurance changes in collaboration with the HR team.
+ Coordinate H1B visa processing, acting as the point of contact between employees and legal teams.
* **Employee Travel and Accommodation:**
+ Coordinate guest house arrangements for employees traveling to the US and compliance with company policies.
+ Manage logistics related to travel and accommodations, including flight and hotel bookings.
* **Administrative Support:**
+ Provide administrative assistance to the US team, including managing confidential documents, scheduling meetings, and handling internal communications.
+ Assist in the preparation of reports, record-keeping, and ensuring compliance with company policies and regulations.
+ Ensure employee data, background check results, and insurance enrollments comply with legal and regulatory standards.
* **Payroll Management Assistance:**
+ Process payroll for US employees, ensuring accuracy and timely submission of payroll data.
+ Collaborate with the finance team to reconcile payroll information and resolve any discrepancies.
* **Employee Portal Management and Support:**
+ Serve as the primary liaison for managing employee records on the payroll portal, ensuring data accuracy and timely updates.
+ Oversee onboarding and offboarding processes on the portal, handling payroll, benefits, and compliance-related documentation.
+ Address employee inquiries regarding the payroll portal and escalate technical issues to the appropriate support teams.
**Qualifications:**

* Bachelor’s degree
* Proven experience in an administrative or office coordination role
* Strong organizational and multitasking skills with a keen attention to detail.
**Job Category:** Administrative Associate
**Experience Level:** Experienced
**Job Location:** AtlantaGA