Administrative Associate
Job Description
Job Overview
We are seeking a detail-oriented and proactive Administrative Associate to support office administration, employee onboarding, travel logistics, and payroll management. This role plays a key part in supporting the HR and Finance teams and maintaining compliance across various administrative processes.
Key Responsibilities
* Office Administration:
* Initiate background checks for new US employees as part of the onboarding process.
* Manage employee insurance enrollments and updates, ensuring timely inclusion and removal of benefits as needed.
* Maintain accurate records of employee benefits and insurance changes in collaboration with the HR team.
* Coordinate H1B visa processing, acting as the point of contact between employees and legal teams.
* Employee Travel and Accommodation:
* Coordinate guest house arrangements for employees traveling to the US and compliance with company policies.
* Manage logistics related to travel and accommodations, including flight and hotel bookings.
* Administrative Support:
* Provide administrative assistance to the US team, including managing confidential documents, scheduling meetings, and handling internal communications.
* Assist in the preparation of reports, record-keeping, and ensuring compliance with company policies and regulations.
* Ensure employee data, background check results, and insurance enrollments comply with legal and regulatory standards.
* Payroll Management Assistance:
* Process payroll for US employees, ensuring accuracy and timely submission of payroll data.
* Collaborate with the finance team to reconcile payroll information and resolve any discrepancies.
* Employee Portal Management and Support:
* Serve as the primary liaison for managing employee records on the payroll portal, ensuring data accuracy and timely updates.
* Oversee onboarding and offboarding processes on the portal, handling payroll, benefits, and compliance-related documentation.
* Address employee inquiries regarding the payroll portal and escalate technical issues to the appropriate support teams.
Qualifications
* Bachelor’s degree
* Proven experience in an administrative or office coordination role
* Strong organizational and multitasking skills with a keen attention to detail.
