Administrative Coordinator

Job Description

**Position Details**
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Position Information
**Recruitment/Posting Title** Administrative Coordinator

**Job Category** URA-AFT Administrative

**Department** SAS – English

**Overview**
The School of Arts and Sciences (SAS) is the largest academic unit at Rutgers University and the center of the undergraduate experience on the Rutgers–New Brunswick campus and is comprised of 41 academic departments spanning the liberal arts.

SAS offers more than 100 majors and minors across the life sciences, humanities, social and behavioral sciences, and mathematical and physical sciences with research centers and institutes across the school. With a diverse student body of more than 20,000 students, SAS has a membership of over 1,700 faculty members, more than 500 administrative staff, and 200,000 living alumni.

SAS delivers a wide array of services in support of the teaching, research, and the mission and goals of Rutgers University.

The School of Arts and Sciences promotes anti-racist, inclusive, equity-enhancing ideas and practices both inside and outside of the classroom for our community of educators, staff, and students. This includes a diverse set of voices and experiences. All individuals no matter their race, ethnicity, gender, gender identity, nationality, history, sexual orientation, religious practices, or socio-economic status are valued and respected. The School of Arts and Sciences is especially interested in candidates who can contribute to and support the diversity and excellence of the organization. Applicants are encouraged to include in their cover letter information about how they will further our commitment to these values.

**Posting Summary**
Rutgers, The State University of New Jersey, is seeking an Administrative Coordinator for the School of Arts and Sciences (SAS) English Department. This position is under the supervision of the Senior Department Administrator, SPVR, in the Undergraduate Office and with faculty oversight, the Administrative Coordinator works closely with the Undergraduate Office and the Chair’s Office to organize, administer, and coordinate multiple programs, projects, and processes for the Department of English.

Among the key duties of this position are the following:* Manages the Writers at Rutgers Reading Series and Rutgers English Diversity Institute (REDI) and works with faculty to organize special programs as needed.
* Works with the Undergraduate Office and Creative Writing to facilitate key annual events (i.e., Rutgers Day, Senior Celebration, Honors Symposium, Internship Initiative, and Creative Awards Showcase).
* Helps to process complex action documents related to faculty and staff appointments, reappointments, and leaves.
* Handles NTT faculty contract paperwork, merit materials, T/TT promotion packets and immigration petitions (H1B, J1, J2).
* Supports the Chair’s Office with facilities maintenance and the Plangere Culture Lab Associate Director with technology outreach and alumni relations.

**Position Status** Full Time

**Hours Per Week**

**Daily Work Shift**

**Work Arrangement**

**FLSA** Nonexempt

**Grade** 04

**Position Salary**

**Annual Minimum Salary** 57356.00

**Annual Mid Range Salary** 71372.00

**Annual Maximum Salary** 85388.00

**Standard Hours** 37.50

**Union Description** URA-AFT Administrative

**Payroll Designation** PeopleSoft

**Benefits**
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to **http://uhr.rutgers.edu/benefits/benefits-overview**.

**Seniority Unit**

**Terms of Appointment** Staff – 12 month

**Position Pension Eligibility** ABP

Qualifications
**Minimum Education and Experience**
* A bachelor’s degree in a related field or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, bookkeeping, and report writing.
* A minimum of two years relevant experience in an administrative function.

**Certifications/Licenses**

**Required Knowledge, Skills, and Abilities**
* The candidate must possess excellent communication, organization, and time management skills, as well as the ability to prioritize and multi-task.

**Preferred Qualifications**
* Five years of working experience in an academic environment and experience demonstrating knowledge and understanding of office administration.
* Knowledge and experience of Microsoft suites of products, Google Drive applications, Course Atlas, ROCS and PhotoShop, social media platforms, and data management.
* Experience with Joomla or other content management systems for publishing websites, Center for Global Services, Rutgers Expense Management, and Marketplace.
* Must be organized and able to take initiative with minimal supervision.

**Equipment Utilized**

**Physical Demands and Work Environment**
* This position is on the New Brunswick (College Avenue) campus.
* May require travel between campuses for university business.
* May require lifting to 20 lbs.

**Special Conditions**

Posting Details
**Posting Number** 24ST2318

**Posting Open Date** 10/08/2024

**Special Instructions to Applicants**

**Regional Campus** Rutgers University-New Brunswick

**Home Location Campus** College Ave (RU-New Brunswick)

**City** New Brunswick

**State** NJ

**Location Details**

Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.