Administrator II

Job Description

**Department Information**
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**This posting is only open to residents of the State of Colorado at the time of submitting your application.**

**About the Colorado Department of Local Affairs**

The Department of Local Affairs (DOLA) serves as the primary interface between the State and local communities. The Department provides financial support to local communities and professional and technical services (including training and technical assistance) to community leaders in the areas of governance, housing, and property tax administration. While all state governments provide such services through various Departmental structures, Colorado’s approach is unique in that these local community services are gathered into one Department of “Local Affairs,” which has a central focus on strengthening Colorado communities and enhancing livability.

**Vision**

The Department of Local Affairs is responsible for strengthening Colorado’s local communities through accessible, affordable, and secure housing; implementing property tax law; capacity building, strategic training, research, technical assistance, and funding to localities.

**Mission**

Our mission is to help strengthen Colorado’s communities

**Why work for the Colorado Department of Local Affairs?**

The work we do matters greatly. It matters to us and it matters to the citizens of the great state of Colorado. We love our community and are passionate about supporting our community. We value the diversity that Colorado offers. If your goal is to build a career that makes a difference in communities across the State, consider joining the dedicated people of the Department of Local Affairs.

In addition, we offer a great location and great benefits, which include:

* Medical and dental plans
* Strong, secure, yet flexible retirement plans including PERA Defined Benefit Plan or PERA Defined Contribution Plan (Download PDF reader) plus pre-tax and ROTH 401K, and 457 plans
* Employee wellness programs
* Paid life insurance
* Short and long-term disability coverage
* 11 paid holidays per year plus vacation and sick leave
* Training Opportunities
* Flexible work schedule options and remote-work options
* Some positions may qualify for the Public Service Loan Forgiveness Program. For more information go to https://dhr.colorado.gov/dhr-resources/student-loan-forgiveness-programs
* Variety of discounts on services and products available through the State of Colorado’s Work-Life Employment Discount Program.

**Description of Job**
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**DOLA provides employment opportunities across various fields,** **including** **housing****,** **property taxation****,** **local government****,** **demography****, and** **assessment appeals****.**

**This posting is intended to fill the VASH Residential Coordinator with Division of Housing.**

**VASH Residential Coordinator**

The Office of Rental Assistance unit exists to create and maintain affordable housing options and partner with local service providers and private owners to offer housing with appropriate supportive services for persons with special needs: i.e.disabling conditions and/or experiencing homelessness.

This position exists to perform program administration of rental subsidies, acting as a housing coordinator for the Veterans Affairs Supportive Housing (VASH) participants. VASH participants are veterans who receive voucher administration directly from DOH. Working in conjunction with the VA, this position coordinates the following actions: determining eligibility, processing new admissions, reexaminations, interim actions, and independently conducts housing inspections as needed.

**Job Duties:**

**VASH Program Administration**

Conducts program related services and paperwork to ensure Housing Choice Voucher Program compliance for DOH’s VASH participants. Program related services and paperwork include: conducts third party verification of all income and expenses, calculates rent subsidies using the form 50058, conducts annual and special inspections, conducts voucher briefing for all new admissions participants. Additionally, this includes meeting with participants in person or providing written information/correspondence necessary for eligibility, new admissions, reexaminations and other relevant actions. This position also works with program participants and landlords to ensure compliance with state and federal policies/regulations through the day-to-day functional administration of the program. Additionally, this position is required to complete data entry into the Homeless Management Information System (HMIS) for all VASH participants as they enter and exit the program.

**Housing Inspections**

Applies HUD’s detailed standards when independently Conducting housing inspections for independent HCV and VASH participants when agency inspector is not available. This position is responsible to follow up on all failed inspections for caseload, ensuring that the landlord/owner tracking all due dates as they relate to annual inspections. Sends all required correspondence regarding failed inspections and the timelines to make repairs. In addition, this position works in conjunction with the Contract Managers to complete an adequate number of Quality Assurance Inspections.

**Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights**
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**Class Code & Classification Description:**

H1B2XX ADMINISTRATOR II

**MINIMUM QUALIFICATIONS:**

**Experience Only:**

(5) Five years of professional experience providing technical assistance to persons with a housing voucher or other type of ongoing rental or subsidy housing assistance.**OR**

Bachelor’s degree from an accredited institution in psychology, sociology, social work, business, political science, urban planning, finance, or other related field.

AND

(1) One year of professional experience providing technical assistance to persons with a housing voucher or other type of ongoing rental or subsidy housing assistance.

**This experience must be documented in your application to be considered for employment.** **Preferred Qualifications:**

* State of Colorado experience in local government, housing, homeless, or human services programs;
* At least one year of professional experience in affordable housing or homeless programs; Knowledge and experience with federal and state affordable housing programs;
* Experience in compliance monitoring
* Experience with Elite housing software
* Experience with Google Suite

**Required Skills and Competencies:**

* Ability to present and provide technical assistance and training to a large group of people.
* Strong organizational skills.
* Ability to work across teams.
* Strong attention to detail.
* Strong analytical skills.
* Effective problem-solving skills.
* Effective verbal and written communication skills.
* Ability to multi-task, prioritize assignments, and organize work to accommodate shifting deadlines.
* Proficiency in MS Word, Excel.
* Strong interpersonal skills.
* Ability to effectively collaborate with internal and external customers.
* Ability to work independently and track time accurately.
* Ability to prioritize and organize work to accommodate and meet the changing needs of the department and meet deadlines.

**Applicant Checklist:**

Only complete applications submitted on or before the closing date for this announcement will be given consideration. Failure to submit all required documents by the closing date of this announcement may result in your application being rejected. For assistance with the application process, please review the following video provided by the Colorado Department of Personnel & Administration “Applying for a Job with the State of Colorado”.

Work history must be documented in detail under the experience portion of application-“see resume” will not be accepted.
Complete Applications must include the following documents:

1) A complete Application for Announced Vacancy (Submit online using the link in this announcement)

2) A complete Supplemental Questionnaire (Submit online as part of your application) **Minimum Qualifications and Comparative Analysis:**

Part of, or the entire comparative analysis for this position, may involve a review of the information submitted in the application material, including the answers to the supplemental questions. Therefore, it is paramount that in the experience portion of the application, the applicant describes the extent to which they possess the education, experience, competencies and background as they relate to the duties outlined in the job announcement, as well as the special and/or preferred qualifications.

* List your employment history starting with the most recent job, including part-time, temporary, and volunteer jobs. If more than one job was held with a given organization, list each job held as a separate period of employment.
* Under “Duties,” describe clearly the tasks you performed and the nature of your supervisory, technical, or other responsibilities as they relate to the job for which you are applying. Be complete and specific in detailing of duties.
* Information must be accurate, including dates of employment. If it is found that information provided is falsified, you will not be considered for a job with the State of Colorado and/or may be removed from a job after hire.
* Failure to include adequate information or follow instructions may affect the applicant’s score and/or prevent them from competing in any subsequent measures used to arrive at a top group of applicants.
* Factors to be assessed are those outlined in the requirements, competencies, and preferred qualifications.
* Years will be expressed in terms of full-time equivalent service with full-time workload equal to one (1) Full-Time Equivalent (FTE) year. No more than 1.00 FTE year may be credited in any twelve (12) month period. Positions working 40 hours or less per week will be prorated (30 hrs/wk=0.75 FTE=9 mos credit; 20 hrs/wk=0.5 FTE=6 mos credit; 10 hrs/wk=0.25 FTE=3 mos credit)

**Comparative Analysis:**

Colorado Revised Statutes require that state employees are hired and promoted through a comparative analysis. The comparative analysis for this position will include a skill assessment. Depending on the number of qualified applicants, the next step will include a video or a voice screening of the applicants.
**Supplemental Information**
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**FOR CURRENT OR FORMER EMPLOYEES OF THE STATE OF COLORADO:**

Per the requirements of the Step Pay Program implemented on July 1, 2024, any State employee must be paid a rate that is equal to or greater than the appropriate step pay rate within their classification’s pay range based on completed years in their current class series as of June 30. All current and former State employees must ensure that your entire work history within the State Classified System, including at Institutions of Higher Education, is indicated in your application so that your time-in-series can be calculated accurately.

**Supplemental Information** *The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.*

*DOLA is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require a reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Joel Ferguson, DOLA ADA Coordinator at* *joel.ferguson@state.co.us**.*

**Email Address:**

All correspondence regarding your status in the selection/examination process will be conducted via email. Include a working email address on your application; one that is checked often as time sensitive correspondence such as exam information or notification will take place via email. Please set up your e-mail to accept messages from “state.co.us” and “info@governmentjobs.com” addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email.

**Appeal Rights:**

If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination.

Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.

Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director’s Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director’s Administrative Procedures are available at www.colorado.gov/spb.

A standard appeal form is available at www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.