Contract Administrator Interstate – Bristol District
Job Description
Title: Contract Administrator Interstate – Bristol District
State Role Title: Engineering Technician IV
Hiring Range: $60,328 – $98,033
Pay Band: 5
Agency: VA Dept of Transportation
Location: Bristol District Office
Agency Website: https://www.jobs.virginia.gov/home
Recruitment Type: General Public – G
Job Duties
What Drives You?
At VDOT, we are looking for individuals who thrive in dynamic environments, take pride in delivering high-quality service, and are motivated by the opportunity to make a difference in their communities. If you’re driven by challenges, problem-solving, and meaningful work, this is the perfect opportunity for you to join our team as a Contract Administrator – Interstate. Help us maintain Virginia’s vital interstate system and make an impact on our state’s infrastructure!
Position Overview
The Contract Administrator – Interstate will manage, administer, and coordinate the work done by contractors for interstate maintenance and operations. In this role, you will provide contract administration services, consult with contractors, VDOT staff, and external agencies, and evaluate contractor performance to ensure that work is completed in line with contract specifications and performance targets.
Key Responsibilities
* Contract Development:
* Prepare contract assemblies and scopes of work for maintenance Administrative Service Contracts.
* Develop cost estimates and material quantities for contract assemblies.
* Prepare and track reports, documents, databases, and correspondence related to contracts.
* Assist in creating maintenance schedules and monitor performance once work begins.
* Contractor Oversight:
* Provide daily oversight of contractor activities, ensuring compliance with district contract administration responsibilities.
* Conduct field reviews of work in progress and completed work, as well as random reviews to assess general asset conditions.
* Communicate regularly with contractors, VDOT staff, and others on work status, issues, and technical assistance needs.
* Recommend actions to the District based on contractor performance and maintenance contract requirements.
* Contractor Performance:
* Ensure services are delivered in accordance with contract terms and conditions.
* Certify receipt of services when delivered according to contract specifications.
* Monitor contractor performance, ensuring compliance with contract requirements, especially timeliness.
* Conduct monthly meetings with contractors and VDOT staff to review performance and address issues as necessary.
* Budget Management:
* Monitor expenditures within VDOT’s financial systems.
* Review and approve invoices for accuracy upon confirmation that services were received per contract terms.
* Analyze financial trends and anticipate potential funding issues, making adjustments as needed.
* Work Programs:
* Review and provide guidance on contractor work plans.
* Encourage contractors to adjust work plans to meet maintenance needs as determined by regional coordinators and local VDOT staff.
* Provide regular updates to residency or district staff on major work activities and address any work plan issues.
* Public Information:
* Serve as the point of contact for public information regarding the contract in your assigned area.
* Ensure timely responses to citizen inquiries and develop agendas for quarterly meetings, facilitating discussions as necessary.
* Incident Management:
* Supervise contractor supervisors and supplemental district staff during incidents and emergency operations.
* Perform emergency assignments due to inclement weather, special events, or other emergency circumstances.
* Additional Duties:
* Compile work plans and enter lane closures into the LCAMS system.
* Assist with managing VDOT-owned and leased equipment and reviewing bridge repair priorities.
Special Requirements
* VDOT is an emergency response agency, and this position plays a central role in emergency operations. As such, you will be required to work outside of normal hours during emergency situations.
Why VDOT?
At VDOT, we value the drive and dedication of our employees. You’ll have the opportunity to work in a collaborative environment where your contributions are valued and where you can take pride in helping to keep Virginia’s infrastructure running smoothly. Along with a rewarding work experience, VDOT offers competitive benefits including health insurance, retirement options, paid leave, and more.
Join us today and see what drives you at VDOT!
Minimum Qualifications
* Ability to communicate effectively orally and in writing with customers.
* Valid driver’s license.
* Ability to provide technical assistance to field staff to develop, apply and coordinate work
techniques and activities to ensure a cost effective and efficient maintenance contracting
program.
* Ability to interpret and apply policies in support of contract development and to read and interpret highway design plans.
* Ability to interpret plans, drawings, specifications so work programs and plans are monitored for comprehensiveness and completeness.
* Skill in the use of computers and software applications.
* Knowledge of contracting and procurement laws and regulations, contract advertisement
and bidding procedures.
* Experience in highway maintenance, construction activities, developing contract specifications and engineering estimates.
Additional Considerations
* Experience developing contract specifications and engineering estimates.
* Experience developing and monitoring budgets, as well as planning, monitoring and
evaluating maintenance activities.
* Knowledge of VDOTs Road and Bridge Standards and Specifications.
* Knowledge of Virginia’s Procurement Act and federal and state permits related to highway construction and maintenance activities.
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
You will be provided a confirmation of receipt when your application and/or resume is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
State applications will only be accepted as submitted online by 11:55 pm on the closing date through the PageUp System. State applications submitted via email, postal mail, fax, or in person will not be considered. Applicants are expected to fully represent qualifications and work history on the State application and/or resume. The decision to interview an applicant is based on the information provided on the application, therefore, it is essential to fully complete each section of the application and provide detailed information. Submitting an incomplete state application, or a state application lacking in detail, may impact your interview eligibility.
Multiple positions may be filled from this recruitment within 90 days of the closing date.
In addition to a rewarding work experience, VDOT offers excellent health and life insurance, benefits, pre-tax spending accounts, state funded Short- and Long-Term Disability, paid holidays, vacation, tuition assistance, free wellness programs, and a state retirement plan with options for tax-deferred retirement savings including employer matching.
We are a “Virginia Values Veterans” (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application.
We have Shared Values and a Code of Ethics: your success in our organization depends upon modeling these values, therefore please access the following link: https://www.virginiadot.org/about/missionandvalues.asp to review them and; if in agreement, we welcome you to apply.
Fingerprint-based background checks, references, work history, and DMV records will be verified prior to employment. Applicants must be eligible to work in the United States. H1B VISA Sponsorship is not available. VDOT utilizes a market-based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.
The Virginia Department of Transportation (VDOT) is an Equal Opportunity Employer by both policy and practice. For more information about our employment practices, please visit “Information for VDOT Employees and Applicants”: http://www.virginiadot.org/jobs/information_for_employees.asp
Contact Information
Name: Jessica Meyer
Phone: 276-213-1791
Email: jessica.meyer.vdot.virginia.gov
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.
