County Fiscal Compliance Administrator

Job Description

**Department Information**
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**STATE OF COLORADO RESIDENCY REQUIRED AT TIME OF APPLICATION**

**NOTE: This announcement may be used to fill multiple openings.**

The **Department of Health Care Policy & Financing (HCPF)** oversees and operates Health First Colorado (Colorado’s Medicaid Program), Child Health Plan Plus (CHP+), and other state public health programs for qualified Coloradans. Our mission is to improve health care equity, access and outcomes for the people we serve while saving Coloradans money on health care and driving value for Colorado. *We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.*

We are looking for a County Fiscal Compliance Administrator to join our Policy, Communications, and Administration (PCA) Office!

The Partner Relations and Administration Division, County Administration Fiscal Unit is responsible for managing county administration funding, accounting, budgeting and fiscal compliance and regulatory oversight. This statutory funding system, with expenditures shared across the federal, state and local governments, is the primary fund source used by counties to maintain the Medical Assistance Program-related operations of their county human/social services department. This funding system supports county staffing functions that impact multiple areas of the Department, including eligibility determination, program integrity, subrecipient monitoring, performance improvement, audits and quality assurance, and others. The County Administration Fiscal Unit manages the Fiscal Module of the Management Evaluation Review Program; the County Grant Program; and all county administration funding provided to county departments of human/social services.

As part of the State of Colorado, HCPF offers a competitive benefits package:* PERA retirement benefits including PERA Defined Benefit Plan, PERA Defined Contribution Plan, plus 401K and 457 plans
* Medical, Dental, and Vision insurance coverage
* Automatic Short-Term and Optional Long-Term Disability Coverage
* Life and AD&D Insurance
* Flexible Spending Accounts (FSAs)
* Family Medical Leave Act (FMLA) job protection and State of Colorado Paid Family Medical Leave (PFML)
* 11 Paid Holidays Annually and Accrued Annual and Sick Leave
* Accrued Sick Leave for State of Colorado Temporary Employees
* Flexplace and Flextime work arrangements
* Variety of discounts on services and products available through the State of Colorado’s Work-Life Employment Discount Program
* Free RTD EcoPass to all eligible State Employees
* Credit Union of Colorado Membership Eligibility
* Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, go to https://www.colorado.gov/pacific/dhr/student-loan-forgiveness-programs. https://dhr.colorado.gov/dhr-resources/student-loan-forgiveness-programs

*We are onboarding new employees using a hybrid approach. The Department supports flexible work arrangements. Depending on the business need and description of the position, we have options that range from fully remote, hybrid, to full-time in the office. Specific discussions about the schedule will be discussed during the offer stage.*
**Description of Job**
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This position serves as the staff authority over County grants and fiscal federal compliance, and provides expert advice to management and HCPF leadership in the areas of County grants and fiscal federal compliance.

Duties include, but are not limited to:

* Conducting annual regulatory review of county administration fiscal rules as well as managing and overseeing the rule development process for any county administration rules in coordination with the Medical Services Board.
* Addressing fiscal compliance by planning and conducting desk and on-site reviews of county administration fiscal activities and rules, as found in 10 CCR 2505-5 1.010 and supporting Department guidance.
* Utilizing the Management Evaluation Review Program and Desk Review Program processes to conduct desk and on-site reviews, which are defined at 10 CCR 2505-5 1.020.10. Reviews may be remote or on-site, depending on the review and availability of funding.
* Serving as the lead on requests for information from the General Assembly, federal and state partners and other internal and external stakeholders regarding county administration funding, funding mechanisms and methodologies.
* Reviewing and providing feedback to counties on evidence submitted, including corrective action plans, follow-up support, and training until counties can demonstrate compliance and effective use of funds.
* Providing training & technical assistance to county financial officers and accounting staff, county leadership, state agency staff and other parties as directed by the position’s leadership.
* Collaborating with other units and teams in Oversight & Accountability in providing ongoing guidance and technical assistance regarding implementing federal and state fiscal requirements.
* Designing objectives, developing, writing, and justifying grant terms, conditions and Statements of Work for the County Grant Program related to the county’s local administration of the Medical Assistance Program.
* Leading the County Grant Program Monitoring Plan, which ensures robust subrecipient monitoring of grant funds.
* Reviewing and updating the Plan on an annual basis, prior to application periods.
* Other duties as assigned

**Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights**
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**Residency Requirement:**

This posting is only open to residents of the State of Colorado at the time of submitting your application. **Class Code & Classification Description:**

H1B4XX ADMINISTRATOR IV

**MINIMUM QUALIFICATIONS:**

**There are two ways to qualify for this position:**

**Option 1:**

**Experience Only:**
Seven (7) years of professional experience overseeing grants, performing fiscal audits, and/or ensuring fiscal compliance. **Option 2:****Education and Experience:**
A bachelors degree from an accredited institution in a related field and three (3) years of professional experience overseeing grants, performing fiscal audits, and/or ensuring fiscal compliance. ***Appropriate education will substitute for the required experience on a year-for-year basis. Relevant education will be calculated as the following:**** **An associates will count as two years of experience**
* **A bachelors will count as four years of experience**
* **A masters degree will count for six years of experience**

**A doctorate or juris doctorate degree will count for seven years of experience**

**Preferred Qualifications:*** Prior or current state experience related to the duties of this position
* Prior or current county experience related to the duties of this position
* Prior or current federal grant management/regulations experience
* Prior or current federal subrecipient monitoring experience

**DEFINITION OF PROFESSIONAL EXPERIENCE:** Work that involves exercising discretion, analytical skill, judgment, personal accountability, and responsibility for creating, developing, integrating, applying, and sharing an organized body of knowledge that characteristically is uniquely acquired through an intense education or training regimen at a recognized college or university; equivalent to the curriculum requirements for a bachelor’s or higher degree with major study in or pertinent to the specialized field; and continuously studied to explore, extend, and use additional discoveries, interpretations, and application and to improve data, materials, equipment, applications and methods. **CONDITIONS OF EMPLOYMENT*** All positions at HCPF are security sensitive positions and require that the individuals undergo a criminal record background check as a condition of employment.
* Employees who have been disciplinary terminated, resigned in lieu of disciplinary termination, or negotiated their termination from the State of Colorado must disclose this information on the application.
* 10% of this position’s time will be spent conducting on-site grant program check-ins with Counties.

**Appeal Rights:**

An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.

As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.

Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at dpa_state.personnelboard@state.co.us within ten (10) calendar days from your receipt of notice or acknowledgement of the Department’s action.

For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director’s Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, atspb.colorado.gov/board-rules.
**Supplemental Information**
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**How to Apply** **(PLEASE READ CAREFULLY)**
Please note that ONLY your State of Colorado job application will be reviewed during the initial screening; if you submit a resume and cover letter, they will be reviewed in later stages of the selection process. Therefore, it is paramount that you clearly describe all your relevant experience on the application itself. Applications left blank or marked “SEE RESUME” will not be considered.

Your application will be reviewed against the minimum qualifications for the position. If your application demonstrates that you meet the minimum qualifications, you will be invited to the comparative analysis process, which is described below. **Comparative Analysis Process**
The comparative analysis process will consist primarily of a review of applications against the minimum and preferred qualifications of this position. Applications will be reviewed in comparison to all others in the applicant pool in order to identify a top group of candidates who may be invited for a final interview. Depending on the size of the applicant pool, additional selection processes may be utilized to identify a top group of candidates. Applicants will be notified of their status via email.

Failure to submit properly completed documents by the closing date will result in your application being rejected. **ADAAA Accommodations**: The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

The Department of Health Care Policy & Financing is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Virginia Miller, at virginia.miller@state.co.us.

The Department of Health Care Policy & Financing **does not** offer sponsored visas for employment purposes.