EWR Administrative Specialist – Office & Admin Specialist Sr

Job Description

**Job Details**
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**Working Title: EWR Administrative Specialist**

**Job Class: Office & Admin Specialist Sr**

**Agency: MN Department of Natural Resources**

* **Job ID**: 81552
* **Location**: New Ulm
* **Telework Eligible**: Yes – This position will require 1-2 days a week in the office.
* **Full/Part Time**: Full-Time
* **Regular/Temporary**: Unlimited
* **Who May Apply**: Open to all qualified job seekers
* **Date Posted**: 11/08/2024
* **Closing Date**: 12/02/2024
* **Hiring Agency/Seniority Unit**: Department of Natural Resources
* **Division/Unit**: Ecological and Water Resources
* **Work Shift/Work Hours**: Day Shift
* **Days of Work**: Monday – Friday
* **Travel Required**: No
* **Salary Range:** $21.90 – $29.65 / hourly; $45,727 – $61,909 / annually
* **Classified Status**: Classified
* **Bargaining Unit/Union**: 206 – Clerical/AFSCME
* **Work Area**: New Ulm Region
* **FLSA Status**: Nonexempt
* Designated in Connect 700 Program for Applicants with Disabilities: Yes

### **The work you’ll do is more than just a job.**

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

**Job Summary**
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The Division of Ecological and Water Resources is seeking to hire a full-time, permanent EWR (Ecological and Water Resources) Administrative Specialist, located in New Ulm. This position manages office operations, prepares, revises, and audits documents, updates personnel records, and manages financial resources for the Regional Ecological and Water Resources Office and six area offices, all within the administrative Southern Region. Additionally, the person in this position provides program information, rules, and policy information to the public and other governmental units. The person in this position also advises and directs Southern Region Area Ecological and Water Resources clerical staff.

**Responsibilities****:**

* Establish and revise region-wide procedures and work systems; perform office management activities to effectively provide support services to the Regional Ecological and Water Resources Managers and other Area and Program Staff.
* Oversee the auditing and administrative aspects of the Southern Region Ecological and Water Resources budgets and accounting system so that purchasing and accounting requirements are complied with, all obligations are accurately met, and budgetary analysis is accurate, current, and readily available.
* Provide Administrative support to the different program areas within the Southern Region Ecological and Water Resources division to accomplish program objectives.
* Provide information and assistance about Ecological and Water Resources programs and topics to DNR staff and the general public.
* Complete other administrative or clerical duties as assigned. Serve as backup for the other Regional Ecological and Water Resources Administrative Specialists when needed. Assure responsibility for safety and accountability for safety performance so the employee will accomplish all tasks according to established safety procedures, thereby reducing injuries and equipment damages.

This position has a flexible work arrangement and may be eligible to telework on a part-time basis which is subject to change. If approved, the employee would be required to complete an annual telework agreement.

**Qualifications**
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### **Minimum Qualifications**

* English skills sufficient to generate readable and accurate written materials (e.g., information and instructional materials, letters, memos, and reports) free of spelling and grammatical errors.
* Word processing and typing skills sufficient to prepare advanced correspondence, documents, informational articles, policies, and procedure statements.
* Spreadsheet skills sufficient to organize data and information from a variety of sources, compile lists, and track projects and activities.
* Data management skills sufficient to compile, research, and analyze information from databases.
* Accounting/budgeting/expense skills sufficient to review, track, analyze, and prepare financial summaries and reports.
* Customer service skills sufficient to serve as the initial public contact on all inquiries requiring assistance or redirect to appropriate staff, and working effectively with a diverse and occasionally difficult clientele in a courteous, tactful, effective, and professional manner.
* Ability to implement and provide input for program policies, procedures, and service standards in cooperation with Management Resource programs.
* Lead work skills sufficient to manage work through others to achieve Management Resource objectives.

### **Preferred Qualifications**

* Three (3) years of general office experience.
* Post-High school education in Business, Finance, Administration, Operations, Fleet, or Shop Management.
* Experience with Microsoft Office Suite (i.e., Word, Excel, Outlook, and Access) at an advanced level sufficient to compose, create, modify, and publish documents and materials.
* Knowledge and proficiency in SEMA4 and the SWIFT accounting system.
* Knowledge of accounting principles and techniques to accurately access current and anticipated budget situations and interpret budget information and produce reports to benefit managers and supervisors.
* Knowledge of Management Resource Programs such as fleet, facilities, engineering, IT, materials management, and procurement.
* Proficient with team leadership skills, sufficient to plan, organize, administer, coach, and direct office support activities with multiple area offices.
* Working knowledge of the Data Privacy Act to deal with personnel issues and other agency and public inquiries.
* Knowledge of Minnesota DNR Permitting and Reporting System (MPARS).

### **Additional Requirement**

No driving duties are required.

Applicants must have the ability to meet the physical requirements and work in the environmental conditions of the position, with or without reasonable accommodations.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Candidates must be legally authorized to work in the United States without sponsorship for employment visa status (e.g. H1B status).

It is policy of the Department of Natural Resources that all candidates submit to a background check prior to employment. The background check may consist of the following components:

* Conflict of Interest Review
* Criminal History Check
* Education Verification
* Employment Reference / Records Check
* License / Certification Verification

**Application Details**
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### **How to Apply**

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.

If you have questions about this position, contact Korey Woodley at korey.woodley@state.mn.us or 507-884-8791.

If you are an individual with a disability and need reasonable accommodation to assist with the application process, please contact the ADA Coordinator at ADA.DNR@state.mn.us.To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Victoria Hansen at tori.hansen@state.mn.us.

#### **Working together to improve the state we love.**

What do Minnesota’s State employees have in common?

* A sense of purpose in their work
* Connection with their coworkers and communities
* Opportunities for personal and professional growth

#### **Benefits**

As an employee, you’ll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

#### **Your benefits may include:**

* Paid vacation and sick leave
* 12 paid holidays each year
* Low-cost medical, dental, vision, and prescription drug plans
+ Fertility care, including IVF
+ Diabetes care
+ Dental and orthodontic care for adults and children
* 6 weeks paid leave for parents of newborn or newly adopted children
* Pension plan that provides income when you retire (after working at least three years)
* Employer paid life insurance to provide support for your family in the event of death
* Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
* Tax-free expense accounts for health, dental, and dependent care
* Resources that provide support and promote physical, emotional, social, and financial well-being

#### **Support to help you reach your career goals:**

* Training, classes, and professional development
* Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)

#### **Employee Assistance Program (EAP) for work/life support:**

* A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
* Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
* Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

**Programs, resources and benefits eligibility varies** based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

**EQUAL OPPORTUNITY EMPLOYERS**

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

**APPLICANTS WITH DISABILITIES**

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.