Fiscal Administrator

Job Description

**Department Information**
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**THIS POSITION IS OPEN TO CURRENT RESIDENTS OF COLORADO ONLY** **THIS ANNOUNCEMENT WILL REMAIN OPEN UNTIL 5PM ON WEDNESDAY, SEPTEMBER 11 2024** **This position will have hybrid and remote workplace options available but will still be required to report to the listed address at the discretion of the supervisor and based on business need.**

The Department of Labor and Employment keeps Colorado strong and competitive. We connect workers with great jobs and assist those who have been injured on the job. We help people who are unemployed through no fault of their own by providing temporary wage replacement and we ensure fair labor practices. We provide an up-to-date and accurate picture of the economy that helps in decision making. And we protect the workplace – and Colorado communities – with a variety of consumer protection and safety programs.

This is a values-driven organization, committed to accountability, agility, collaboration, and respect.

We believe in outstanding customer service, an inclusive culture, continued process improvement and in our role as a trusted and strategic partner. Recognizing that knowledgeable employees drive our success, we are seeking dedicated individuals who exhibit our shared values and our passion for quality and excellence in all we do.

In addition to rewarding and meaningful work, we offer excellent benefits:* Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan plus 401(k) and 457 plans
* Medical and dental health plans
* Employer supplemented Health Savings Account
* Paid life insurance
* Short- and long-term disability coverage
* 11 paid holidays per year plus vacation and sick leave
* BenefitHub state employee discount program
* MotivateMe employee wellness program
* Excellent work-life programs, such as flexible schedules, training and more
* Access to participate in employer-supported employee affinity spaces
* RTD EcoPass Commuter Program
* Some positions may qualify for the Public Service Loan Forgiveness Program. For more information go to https://dhr.colorado.gov/dhr-resources/student-loan-forgiveness-programs

Our agency website: Colorado Department of Labor and Employment

CDLE has implemented a pilot program on March 1st, 2022 which will award Disability Hiring Preference Points similar to the Veterans’ Preference Points program. During your application process you will be asked if you would like to be considered for either of these programs for additional points in the hiring process. To learn more about Disability Hiring Preference and what will be required to participate, please visit our website: https://sites.google.com/state.co.us/disability-hiring-preference/home **PLEASE NOTE: With the beginning of this program, CDLE will no longer accept attachments of any kind with applications. Please be as thorough as possible in documenting your education and work history in the application system. Attachments will not be accepted or considered during any phase of the hiring process including minimum qualification screening, comparative analysis, or interviews.**
**Description of Job**
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The salary range for this posting is:
27.74 – $39.25 Hourly

$2,219.54 – $3,139.85 Biweekly

$4,809.00 – $6,803.00 Monthly

$57,708.00 – $81,636.00 Annually

This position is responsible for operational fiscal administration for the Division. This position manages the Division’s funds and fiscal activities to ensure they align with the Division’s goals, objectives, and mission. This position participates in the development of short-term and long-range fiscal planning. This position researches and analyzes fiscal and regulatory data to identify issues and make recommendations. The position ensures the Division is in compliance with all obligations set forth in the Colorado State Procurement/Fiscal Rules, CDLE purchasing policies and CDLE fiscal policies.

This position administers and reports on the Division’s multiple budgets, which are governed by multiple funding streams, including federal and state funding. This position operates independently on all approved Division travel, purchases, requisitions, and other fiscal related tasks for Labor Market Information and Labor Standards.

Within the Division, this position creates operational processes, procedures, and tracking essential to the Division, following approval and direction provided by the Division’s leadership, the department, and related fiscal and procurement rules. The position is relied upon by the Division Directors and delegated Appointing Authorities to provide monthly financial reports providing fiscal year spending, forecasting for budgeting and fiscal recommendations for personnel moves.

The position is responsible for completing risk assessment forms, contract planning, performance monitoring, reporting, and upload of all documentation into the master contract file. This position oversees the day to day management of contracts, ensuring compliance with requirements, standards, measures and budget.

As a member of the Division’s Services and Support team, reporting to the Division’s Operations Director, this position serves as an adaptable resource for Division projects as assigned, and may provide expertise for project strategy, etc.

**Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights**
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**Residency Requirement:**

This posting is only open to residents of the State of Colorado at the time of submitting your application. **Class Code & Classification Description:**

H1B3XX ADMINISTRATOR III

**MINIMUM QUALIFICATIONS:**

**Experience Only:**
Six (6) years of relevant experience in an occupation related to the work assigned to this position to include: Financial experience in applying accounting principles, budgeting, forecasting, reporting and analysis, managing program budgets and related expenditures, office/operations management. **OR** **Education and Experience:**
A combination of related education and/or relevant experience in an occupation related to the work assigned equal to six (6) years **Preferred Qualifications:*** Professional Accounting Experience.
* Knowledge of state procurement and contracting policies and procedures.
* Experience using Google Workspace (Gmail, Google Drive, Google Docs, Google Sheets, and Google Slides)
* Experience using Microsoft Excel.
* Performing similar duties as a State of Colorado classified employee.

**Required Competencies:*** Finance and accounting principles
* Reporting and analysis
* Technical/Financial related communication
* Strong Organizational skills
* Attention to detail and proofreading

**Conditions of Employment:*** Must be a Colorado resident at time of application.
* You must pass a thorough background check prior to employment which includes the E-Verify process.

**Appeal Rights:**

An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.

As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.

Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at dpa_state.personnelboard@state.co.us within ten (10) calendar days from your receipt of notice or acknowledgement of the Department’s action.

For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director’s Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, atspb.colorado.gov/board-rules.
**Supplemental Information**
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**For questions regarding this recruitment, please contact: chris.mcgill@state.co.us** **Minimum Qualification Screening**

A Human Resources Analyst will only review the work experience/job duties sections of the online job application to determine whether you meet the minimum qualifications for the position for which you are applying. Cover letters and resumes WILL NOT be accepted in lieu of the official State of Colorado online application, **CDLE does not accept attachments of any kind during the application process.** Part-time work experience will be prorated.

Applicants must meet the minimum qualifications to continue in the selection process for this position. Work experience and qualifications must be specifically documented on your online application. Do not use “see resume” or “see attached” statements on your application. **CDLE does not accept attachments of any kind during the application process.** **Comparative Analysis Process** **– Structured Application Review**
After minimum qualification screening, the comparative analysis process for this position will involve a review and rating of all the information you submit with your application materials. Therefore, it is extremely important to document in the work experience/job duties portion of your online application the extent to which you possess the education, experience, minimum qualifications, and preferred qualifications as outlined in the job announcement. It is also important to thoroughly answer all supplemental questions (if listed) as your answers to these questions will be evaluated during this phase. **Supplemental Questions**
Answer the supplemental questions on the application completely and thoughtfully. Your answers may be rated based on your writing ability (spelling, grammar, and clarity of your writing) as well as the content of your answer. **THIS ANNOUNCEMENT MAY BE USED TO FILL MULTIPLE AND/OR FUTURE VACANCIES** **The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.**

**The Colorado Department of Labor and Employment is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Sean Montoya, at sean.montoya@state.co.us**. **Auxiliary aids and services are available upon request to individuals with disabilities. For all other inquiries about this recruitment effort, please call 303-318-8200.**

While a salary range is posted for this position, an eventual salary offer is determined by a comprehensive salary analysis, which considers multiple factors including but not limited to education and experience compared to others in the organization doing substantially similar work.