Fleet Administrator

Job Description

Title: Fleet Administrator

State Role Title: Equipment Service Repair Manager II

Hiring Range: $56,977 – $92,587

Pay Band: 5

Agency: VA Dept of Transportation

Location: Salem District Office

Agency Website: www.vdot.virginia.gov/careers

Recruitment Type: General Public – G

Job Duties

What drives you? Whether it’s knowing the work you do makes a difference, having great work/life balance, working on exciting and challenging projects, leading innovation, and championing change or simply working with a great group of people who are committed to your professional development…At the Virginia Department of Transportation, we have something for YOU!

The Virginia Department of Transportation (VDOT) is responsible for building, maintaining, and operating the state’s roads, bridges, tunnels, and ferries. Through the Commonwealth Transportation Board, it also provides funding for airports, rail, and public transportation. Virginia has the third largest state-maintained highway system in the country covering 58,321 miles of interstate, primary, secondary and frontage roads. VDOT has about 7,500 employees making it one of the largest state agencies in Virginia delivering a program that exceeds $5 Billion.

The Salem District maintains more than 9,200 miles of roads in southwestern Virginia in the counties of:

Bedford, Botetourt, Carroll, Craig, Floyd, Franklin, Giles, Henry, Montgomery, Patrick, Pulaski, and Roanoke. The district serves more than 650,000 citizens in these counties and the 14 cities and towns in its boundaries.

We are seeking an innovative and collaborative Fleet Administrator. This position reports to the District Equipment Manager. The successful candidate will oversee processes to meet customer equipment needs through rental and leasing contracts, dispose of rental and non-rental equipment, develop district equipment policies and procedures, and resolve administrative problems. Selected incumbent ensures Fleet Focus M5 system data elements for equipment assets are entered accurately and in a timely manner, processing new equipment inventory and proper documentation for all equipment transactions. This position also supports the fuel inventory program and environmental compliance as it related to shop operations and fuel inventory, storage, and dispensing. Incumbent will manage procurement process and work with vendors to resolve issues. Incumbent will also manage equipment contracts, authorize contract use and assess effectiveness, determine user needs, and best way to meet those needs, e.g. internal vs rental. This position also coordinates in-house and outsourced repair efforts with internal customers and vendors.

Minimum Qualifications

Considerable knowledge of the functional requirements and capabilities of various types of heavy-duty equipment. Ability to understand the relevance of individual equipment types for the overall fleet. Knowledge of equipment inventory procedures and practices. Ability to monitor budgets. Ability to prioritize, organize and communicate information. Ability to research, gather, and analyze data. Ability to communicate effectively orally and in writing. Ability to work independently. Knowledge of equipment and fleet automated management system functionality. Skill in use of computers and software including using Microsoft Windows, MS Office, and Fleet Focus M5.

Additional Considerations

Experience developing equipment specifications and overseeing equipment rental and leasing contracts. A combination of training, experience, or education in Mechanical Engineering, Business Administration or related field desired. Experience in fleet management and equipment operations. Certified Professional Fleet Manager desired.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

You will be provided a confirmation of receipt when your application and/or resume is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

State applications will only be accepted as submitted online by 11:55 pm on the closing date through the PageUp System. State applications submitted via email, postal mail, fax, or in person will not be considered. Applicants are expected to fully represent qualifications and work history on the State application and/or resume. The decision to interview an applicant is based on the information provided on the application, therefore, it is essential to fully complete each section of the application and provide detailed information. Submitting an incomplete state application, or a state application lacking in detail, may impact your interview eligibility.

In addition to a rewarding work experience, VDOT offers excellent health and life insurance, benefits, pre-tax spending accounts, state funded Short- and Long-Term Disability, paid holidays, vacation, tuition assistance, free wellness programs, and a state retirement plan with options for tax-deferred retirement savings including employer matching.

We are a “Virginia Values Veterans” (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application.

We have Shared Values and a Code of Ethics: your success in our organization depends upon modeling these values, therefore please access the following link: https://www.virginiadot.org/about/missionandvalues.asp to review them and; if in agreement, we welcome you to apply.

Fingerprint-based background checks, references, work history, and DMV records will be verified prior to employment. Applicants must be eligible to work in the United States. H1B VISA Sponsorship is not available. VDOT utilizes a market-based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.

About

The Virginia Department of Transportation (VDOT) is an Equal Opportunity Employer by both policy and practice. For more information about our employment practices, please visit “Information for VDOT Employees and Applicants”:

Contact Information

Name: Landon Osborne

Phone: 540-750-0284

Email: landon.osborne@vdot.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.