Freshman Application Review Specialist

Job Description

**Posting Details**
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Position Information
**Recruitment Number** 1548

**Number of Vacancies** 1

**Working Title** Freshman Application Review Specialist

**Classification Title** Application Review Specialist

**Proposed Salary to be Offered** $18.51/hour

**Appointment Percentage (Budget)** 100

**Position Summary**
The University of Wisconsin-La Crosse is positioned along the majestic Mississippi River in the midst of grand bluffs and breathtaking outdoor scenery. We are seeking an individual to join the application review team in the Admissions Office.

At the University of Wisconsin-La Crosse, we believe students, faculty, and staff are enriched by our exposure to differing ideas, opinions, and cultures. We strive to be leaders in Wisconsin’s movement toward increased diversity and inclusiveness. We believe that employees from diverse backgrounds are critical to achieving excellence as a nationally recognized institution of higher education. We seek to recruit, develop, and retain talented individuals from a diverse candidate pool. We strongly encourage applications from persons with diverse backgrounds and experiences.

This position will be responsible for the comprehensive review of all undergraduate applications and will be expected to develop and implement procedures to handle the variety of undergraduate applications (e.g. freshman, transfer, second degree, international students, special non-degree students, and Early College Credit Program students). This position will examine and determine residency of all undergraduate degree-seeking candidates and special non-degree students. When admission policies and regulations are not immediately applicable, this position will be expected to make decisions necessary to process the applications and work with the Director/Associate Director of Admissions when needed. In addition to the duties already listed, this position will maintain admission records, create and generate admissions correspondence, and work with the admissions business processes of the student information system and documents management system. The individual in this position will have primary responsibility for a designated admit type. It is expected this individual is knowledgeable of the application processing for all admit types to assist other Application Review Specialist positions at various times of the year based upon workload. Normal office working hours for this position are 7:45 a.m. – 4:30 p.m., Monday-Friday. All responsibilities shall be executed while demonstrating commitment to Inclusive Excellence.

**Position Type** Staff/Administrative

**Pay Basis** Hourly

**FLSA** Non-Exempt

**Contingent Upon Funding** No

**Is this position eligible for employment sponsorship, (H1B or PERM)?** No

**Required Qualifications**
* Minimum of high school diploma and 3 years of administrative office work experience (associate or bachelor’s degree may substitute for years of experience).
* Knowledge and experience in the use of computer software including Microsoft Office Suite.
* Knowledge and experience in the use of electronic calendaring and email.
* Effective oral and written communication skills.
* Ability to determine a variety of math computations (i.e. class rank, grade point average).

**Preferred Qualifications**
* Earned Associate and/or Bachelor’s degree.
* Work experience in higher education setting.
* Strong knowledge of student information and document management systems.
* Ability to use discretion and good judgment regarding confidential information.
* Possess attention to details and time lines/due dates despite frequent interruptions.
* Ability to coordinate projects, work independently and to independently set priorities tomeet demands of the position.
* Ability to interpret policies, procedures and protocols of an administrative office.
* Excellent organization and time management skills.
+ Ability to multi-task when necessary.
* Ability to meet and work effectively with people across multiple levels of the organization and with external partners.
* Ability and willingness to maintain and enhance professional competencies by participating in professional development workshops, seminars and training sessions, related to current position responsibilities.

**Physical Demands**
* Ability to sit for significant amounts of time at a desk/computer.

**Reasonable Accommodations**

UWL provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact **hrinfo@uwlax.edu** or 608.785.8013. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.
All position descriptions are required to provide physical demands and working condition/environment and may not be published in the job announcement. For information on the physical demands and/or working conditions/environment for this position, please contact Human Resources at **hrinfo@uwlax.edu** or 608.785.8013.

**Working conditions and environment**
* Office Setting

**Miscellaneous Information**
**Information about your Benefits**

Your benefits add an additional 40%+ to the overall financial package from the university.

Highlights include:* paid vacation for 12-month positions.
* excellent flexible health insurance with low co-pays and good coverage.
* paid holidays and sick days.
* after 5 years of employment, you become vested in our retirement system which ensures income post-career.
* benefits at UWL are highly competitive with local industry and some of the strongest in state and nation.

Benefit eligibility is determined at point of hire. This information is provided for illustrative purposes only. Benefits are also pro-rated based on the appointment percentage.

**Information about** **UWL** **and the Surrounding Region**
The University of Wisconsin-La Crosse (UW–La Crosse) provides a challenging, dynamic, and diverse learning environment in which the entire university community is fully engaged in supporting student success. Grounded in the liberal arts, UW-La Crosse fosters curiosity and life-long learning through collaboration, innovation, and the discovery and dissemination of new knowledge. Acknowledging and respecting the contributions of all, UW-La Crosse is a regional academic and cultural center that prepares students to take their place in a constantly changing world community.
For more than a decade UW-La Crosse has been named one of Kiplinger’s 100 Best Values in Public Universities and has appeared prominently on the *U.S. News & World Report* list of “America’s Best Colleges” for more than 15 years, and is ranked #4 on its list of the Best Regional Public Universities in the Midwest. UW-La Crosse ranks 6th nationally among the Top LGBTQ-Friendly Colleges for 2018-19 by AffordableCollegesOnline.org (ACO).
With a student population of roughly 10,500, the university offers 91 undergraduate programs, 21 graduate programs, and 2 doctoral programs through the following three colleges, the College of Arts, Social Sciences, and Humanities, the College of Business Administration, and the College of Science and Health, as well as the School of Education. There are over 600 full-time faculty and instructional academic staff, 75 percent of whom hold terminal degrees. UW-La Crosse boasts a retention rate (freshmen returning as sophomores) of 84 percent, graduation rate (degree within six years) of 70 percent, and is among only 12 institutions cited nationally by the American Association of State Colleges and Universities for its success in linking campus culture and university leadership to outstanding graduation rates.
UW-La Crosse’s strategic plan Sustaining Excellence continues to move our community forward through its four pillars: increasing community engagement, achieving excellence through equity and diversity, investing in our people, and advancing transformational education. More information about the ongoing work of Sustaining Excellence is available at **www.uwlax.edu/info/strategic-plan**.
The UW-La Crosse campus is in southwestern Wisconsin, nestled in a residential area of the City of La Crosse and positioned as part of a larger metro area with a population close to 140,000. The area, known as the 7 Rivers Region, is famous for its exceptional natural beauty which includes the Mississippi River on one side, majestic bluffs on the other, and views of rolling farmland and forested valleys in between. Abundant water, woodlands and varying terrain provide ample opportunities for year-round outdoor recreation. Only a couple of hours from Minneapolis or Madison, La Crosse enjoys the affordability and charm of small town living with larger city benefits. Three colleges, two world-class medical institutions, the La Crosse Symphony Orchestra, a restored nineteenth century downtown business district, and a number of galleries and art centers have made La Crosse a regional center for culture, entertainment, medical care, shopping, sports and recreation. More information about the La Crosse metro area can be found here: **Choose La Crosse**. Learn more about UW-La Crosse here: **https://www.uwlax.edu/human-resources/services/talent-acquisition-and-employment/finalist-welcome/**
**AA/EO Statement**

The University of Wisconsin-La Crosse is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. We strongly encourage women, minorities, people with disabilities and veterans to apply. UWL, in compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, does not discriminate on the basis of race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.**COMMITMENT** **TO** **INCLUSIVE****EXCELLENCE**
Inclusive Excellence is a source of strength, creativity, and innovation for the University of Wisconsin La Crosse. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the Universities of Wisconsin community. We commit ourselves to the pursuit of excellence in teaching and learning, research, scholarship, creative activity, community service, and diversity as inextricably linked goals.
The University of Wisconsin La Crosse fulfills this by creating a welcoming and inclusive community for people from every background – people who serve the State of Wisconsin and the public good.

**Annual Security and Fire Safety Report (Clery Act)**

For the UWL Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see **https://www.uwlax.edu/police/annual-security-report/** or contact the University Police Department at 608.785.9000.

**Redbook Position** Yes

**Division/College** Student Affairs Division

**Description of College / Department / Program / Division / Unit**
The Division of Student Affairs’ role is to enhance and support students learning experience here at UWL. We work closely with faculty, staff, community members, alumni and most importantly, students to provide quality programs and services which promote learning, leadership, involvement, service and the celebration of diversity. The Division includes a number of departments: Admissions and Recruitment, Campus Child Center, Counseling and Testing, Student Health Center, Intercollegiate Athletics, Recreational Sports, Residence Life, Student Life, University Centers, and the Vice Chancellor & Dean of Students office. The staff of the Division is truly student-centered and concerned about the holistic development of the student.

Duties/Responsibilities

**Responsibility Statement** Coordination and Evaluation of Undergraduate Admissions Duties Supporting Responsibility

**Duties to Support Responsibility**
* Coordinate undergraduate application process. Review file for completeness and correspond with student if materials are incomplete.
* Perform comprehensive review of undergraduate applications based upon admit type. This may include: review high school transcript and/or college/university transcript(s),determine if academic units have been satisfied, calculate high school rank/percentile, calculate cumulative GPA in transferable credits, review courses in progress, and verify ACT/SAT scores.
* Read and interpret essays, recommendations, and other materials included in admissions applications.
* Determine residency of students according to Wisconsin Statutes. Input applications into student information system. Complete maintenance on applications as necessary.
* Review all high school and college transcripts to determine if applicant is admissible based on admission guidelines.
* Examine and determine eligibility of undergraduate applications based upon admit type which involves evaluation of non-routine student academic records.
* Coordinate and oversee the process of admission decision letters.
* Follow up on incomplete admission records (i.e., application fee, official high school transcripts, ACT or SAT scores, courses in progress, official college/university transcripts, collect and review final official high school and final official college/university transcripts for registered students.)
* Maintain contact with Director/Assistant Director of Admissions on applications that require further evaluation.
* Prepare and mail registration information to all newly admitted undergraduate degree students before each term.
* Process transfer credit evaluations.
* Collaborate with appropriate offices to maintain transfer credit database.
* Place restriction on student record if incomplete from a previous term.
* Coordinate the cancellation process of undergraduate applications based upon admit type.
* Coordinate various checklist processes. This may include ACT/SAT reports.

**Responsibility Statement** Admissions Office Processing Duties to Support Responsibility:

**Duties to Support Responsibility**
* Assist with electronic transcripts, test score loading, proofing letters and email correspondence
* Assist with training and monitoring student employees.
* Assist with training of other university staff members.
* Keep Director/Assistant Director of Admissions advised on work flow and any problems.
* Recommend policies, procedures, and guidelines for university staff to Director/Associate Director of Admissions.
* Responsible for keeping current in the area of office technology.
* Assist with coordination of undergraduate enrollment process. This includes enrollment management, on-campus housing, registration, etc.
* Assist with opening and distributing mail. Link high school records, college/university records, ACT or SAT scores, letters of recommendation, etc. in student’s record.
* Be knowledgeable about other university staff positions. Assist when problems arise, or workloads become too heavy. Also assist with workloads when unexpected illness occurs among other staff members.

**Responsibility Statement** Performance of Support Staff Duties Duties to Support Responsibility:

**Duties to Support Responsibility**
* Back-up front desk staff with phone calls and greeting visitors. Assist with online reservations for prospective students and parents using the CRM.
* Compose and send correspondence via email and mail.
* Perform tasks assigned by Director/Associate Director of Admissions.
* Participate and support select enrollment management division activities.

**Posting Detail Information**
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Posting Detail Information
**Posting Date** 08/15/2024

**Continuous Recruitment** Yes

**Continuous Recruitment First Review Date** 08/30/2024

**Close Date**

**Special Instructions**
**Application deadlines**

**TO** **ENSURE****CONSIDERATION****: Priority consideration is given to those candidates who apply by the listed ‘First Review Date’.** Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated, and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration. If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact the Office of Human Resources.

**Confidentiality of Applicant Materials**

UWL is a state agency and subject to Wisconsin’s Open Records Law. UWL will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin’s Open Records law. In certain circumstances, the identities of “final candidates” and/or the identity of the appointed applicant must be revealed upon request.

**CBC** **& Reference Check Policy**

All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

**Position Contact Name** Kayah-Bah Malecek

**Position Contact Email** kmalecek@uwlax.edu