Human Resources Coordinator (Hybrid)

Job Description

**About Us**
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**Overview**

Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our Strategic Plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

**About Georgia Tech**

Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech’s faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation’s top 20 universities for research and development spending and No. 1 among institutions without a medical school.

**Georgia Tech’s Mission and Values**

Georgia Tech’s mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:

1. Students are our top priority.

2. We strive for excellence.

3. We thrive on diversity.

4. We celebrate collaboration.

5. We champion innovation.

6. We safeguard freedom of inquiry and expression.

7. We nurture the well-being of our community.

8. We act ethically.

9. We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

**Department Information**

The School of Materials Science & Engineering (MSE) has 42 academic faculty, 30 research faculty and post-docs, approximately 100 visiting scholars and Tech Temps, and 27 administrative and technical staff. The School is housed in five buildings and continues to diversify and expand the academic and research programs. To learn more about MSE, visit: www.mse.gatech.edu

**Job Summary**
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Provide professional level support of human resources functions within a unit. Includes serving as information resource on human resources related processes and procedures as well as initiating and processing of HR documentation. This position will interact on a consistent basis with: unit management and staff, Office of Human Resources staff. This position typically will advise and counsel: unit managers and staff. This position will supervise: NA

**Responsibilities**
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**Job Duty 1 -**

Serve as a unit-level contact for HR-related processes and procedures

**Job Duty 2 -**

Review and coordinate process of hiring requests from unit management

**Job Duty 3 -**

Coordinate activities associated with employee on-boarding and orientation; May assist with recruitment efforts and selection process

**Job Duty 4 -**

Initiate and/or process HR-related documentation (hiring packages, posting requests, schedules and reports, etc.)

**Job Duty 5 -**

Respond to inquiries regarding Institute and departmental HR policies and procedures; make referrals when appropriate

**Job Duty 6 -**

Gather and coordinate dissemination of information regarding new or revised HR related policies and procedures within unit.

**Job Duty 7 -**

Review and recommend revision to unit level HR processes as appropriate

**Job Duty 8 -**

Oversee employee record maintenance and transactions including salary, job, termination and other related changes

**Job Duty 9 -**

Perform other duties as assigned

**Required Qualifications**
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**Educational Requirements**

High school diploma, GED Certificate or Vocational School Diploma

**Required Experience**

Six to seven years of job related experience

**Preferred Qualifications**
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**Preferred Educational Qualifications**

Bachelor’s Degree, Technical Diploma, Associate’s Degree, two years college course work.

**Knowledge, Skills, & Abilities**
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**SKILLS**

This job requires a working knowledge of institutional human resources policies and procedures as applied at the unit level as well as related regulations. Interpersonal skills and spoken and written communications skills are required as is use of office and HR specialized computer applications.

**USG Core Values**
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The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653*.*

**Equal Employment Opportunity**
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The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. This prohibition applies to faculty, staff, students, and all other members of the Georgia Tech community, including affiliates, invitees, and guests. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

More information on these policies can be found here: https://www.usg.edu/policymanual/section6/c2714 Board of Regents Policy Manual | University System of Georgia (usg.edu).

**Other Information**
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**Salary range:** $22.45-$30.53 / hourly

**Location:** Hybrid (Atlanta, GA)

**Job grade:** A7

This is not a supervisory position.

This position does not have financial responsibilities.

No, this position will not be required to drive.

This role is not considered a position of trust.

This position does not require a purchasing card (P-Cd).

This position will not travel

This position does not require security clearance.

**Other Information**
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This position will be responsible for:

* Managing all of the facets of BridgeUSA (AKA J1 visa program) including hiring Visiting Scholars from on-boarding to off-boarding
* Process visa request, OPT, J1, H1B and Os
* Oversee the processing of new requests for the Youth Program within MSE

**Background Check**
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Successful candidate must be able to pass a background check. Please visit http://policylibrary.gatech.edu/employment/pre-employment-screening