Office Specialist
Job Description
**Job Details**
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**Working Title: Office Specialist**
**Job Class: Office Specialist**
**Agency: Revenue Dept**
* **Job ID**: 80412
* **Location**: St. Paul
* **Telework Eligible**: No
* **Full/Part Time**: Full-Time
* **Regular/Temporary**: Unlimited
* **Who May Apply**: This vacancy is open for bids and for all qualified job seekers simultaneously. Bidders will be considered through 10/02/2024.
* **Date Posted**: 09/26/2024
* **Closing Date**: 10/02/2024
* **Hiring Agency/Seniority Unit**: Revenue Dept / Revenue (Inc Assessors)-AFSCME
* **Division/Unit**: Tax Operations Division / Tax Ops-Mail Operations
* **Work Shift/Work Hours**: Day Shift
* **Days of Work**: Monday – Friday
* **Travel Required**: No
* **Salary Range:** $20.02 – $23.76 / hourly; $41,801 – $49,610 / annually
* **Classified Status**: Classified
* **Bargaining Unit/Union**: 206 – Clerical/AFSCME
* **Work Area**: Tax Operations Division – Mail Operations
* **FLSA Status**: Nonexempt
* Designated in Connect 700 Program for Applicants with Disabilities: Yes
### **The work you’ll do is more than just a job.**
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
**Job Summary**
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**This posting may be used to fill multiple vacancies.**
Mail Operations is searching for an office specialist to provide outgoing and internal mail services that support the department’s mission of achieving compliance with tax laws. This position is responsible for ordering, warehousing, and distributing approximately 1,000 types of forms used by the Department of Revenue. In addition, this position will be responsible for printing, folding, scanning, inserting services for internal customers, as well as act as a backup for other positions in mail operations.
**Qualifications**
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### **Minimum Qualifications**
* Working knowledge of personal computers including software applications such as Microsoft Office Suite
* Ability to communicate and provide customer service in person, by phone, and in writing to fill form order requests
* Ability to multi-task and prioritize work in order to meet strict deadlines
### **Preferred Qualifications**
* Experience in high-volume mailing environments
* Experience in updating and maintaining databases
* Knowledge of state tax and Revenue forms sufficient to respond to requests for specific forms
* Ability to cooperate and work constructively with others to achieve unit and department goals
### **Physical Requirements**
Ability to lift up to 15 pounds above shoulder height
Ability to stand for long periods of time on a daily basis
Ability to bend, lift, reach, and carry objects weighing 25 pounds on a regular basis
### **Additional Requirements**
Prior to an offer of employment, a background check will be conducted. This will include, but is not limited to checking degrees and licensures, criminal history, and tax filing and payment history. All individual income tax filing and payment obligations must be current prior to interviewing for this position.
Must be legally authorized to work in country of employment without sponsorship for employment visa status (e.g., H1B status).
**Application Details**
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### **How to Apply**
Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.
### **Contact**
If you have questions about this position, contact Megan Wells at megan.a.wells@state.mn.us or 651-556-3053.
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Megan Wells at megan.a.wells@state.mn.us.
If you need a reasonable accommodation for this interview and/or testing process, please contact the Department of Revenue ADA Coordinator at revenue.eai@state.mn.us.
### **About Revenue Dept**
The Minnesota Department of Revenue works to fund the future for all of Minnesotans. We manage over 30 different taxes and collect $26.7 billion annually in state taxes, which funds state programs such as healthcare, transportation, public safety, and early childhood, K-12, and higher education.
Revenue is dedicated to an inclusive work environment that celebrates and values the diversity of each employee and reflects the communities we serve. We’re committed to a culture of inclusion where everyone can bring their authentic selves to work and thrive.
We value a work life balance for our employees, and many of our employees telework in a full or hybrid capacity. For those that come to the office, regularly or occasionally, we invested in a state-of-the-art hybrid workspace located at the Stassen building in St. Paul.
Find out more about us on our website.
#### **Working together to improve the state we love.**
What do Minnesota’s State employees have in common?
* A sense of purpose in their work
* Connection with their coworkers and communities
* Opportunities for personal and professional growth
#### **Benefits**
As an employee, you’ll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
#### **Your benefits may include:**
* Paid vacation and sick leave
* 12 paid holidays each year
* Low-cost medical, dental, vision, and prescription drug plans
+ Fertility care, including IVF
+ Diabetes care
+ Dental and orthodontic care for adults and children
* 6 weeks paid leave for parents of newborn or newly adopted children
* Pension plan that provides income when you retire (after working at least three years)
* Employer paid life insurance to provide support for your family in the event of death
* Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
* Tax-free expense accounts for health, dental, and dependent care
* Resources that provide support and promote physical, emotional, social, and financial well-being
#### **Support to help you reach your career goals:**
* Training, classes, and professional development
* Tuition reimbursement
* Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)
#### **Employee Assistance Program (EAP) for work/life support:**
* A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
* Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
* Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
**Programs, resources and benefits eligibility varies** based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
**EQUAL OPPORTUNITY EMPLOYERS**
Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
**APPLICANTS WITH DISABILITIES**
Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.
