Rural Stimulus Grant Administrator

Job Description

**Department Information**
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**STATE OF COLORADO RESIDENCY REQUIRED** **AT THE TIME OF APPLICATION****This is a term -limited position, and will be ending at 06/30/2025**

The **Department of Health Care Policy & Financing (HCPF)** oversees and operates Health First Colorado (Colorado’s Medicaid Program), Child Health Plan Plus (CHP+), and other state public health programs for qualified Coloradans. Our mission is to improve health care equity, access and outcomes for the people we serve while saving Coloradans money on health care and driving value for Colorado. *We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.*

As part of the State of Colorado, HCPF offers a competitive benefits package:* PERA retirement benefits including PERA Defined Benefit Plan, PERA Defined Contribution Plan, plus 401K and 457 plans
* Medical, Dental, and Vision insurance coverage
* Automatic Short-Term and Optional Long-Term Disability Coverage
* Life and AD&D Insurance
* Flexible Spending Accounts (FSAs)
* Family Medical Leave Act (FMLA) job protection and State of Colorado Paid Family Medical Leave (PFML)
* 11 Paid Holidays Annually and Accrued Annual and Sick Leave
* Accrued Sick Leave for State of Colorado Temporary Employees
* Flexplace and Flextime work arrangements
* Variety of discounts on services and products available through the State of Colorado’s Work-Life Employment Discount Program
* Free RTD EcoPass to all eligible State Employees
* Credit Union of Colorado Membership Eligibility
* Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, go to https://www.colorado.gov/pacific/dhr/student-loan-forgiveness-programs. https://dhr.colorado.gov/dhr-resources/student-loan-forgiveness-programs

We are looking for a **Rural Stimulus Grant Program Administrator** to join the **Special Financing Division in the Finance Office!**

The Special Financing Division assigns more than $2 billion in annual federal funding to support health care providers who serve Health First Colorado (Colorado’s Medicaid Program) members and lower-income Coloradans who are not eligible for coverage under Health First Colorado or Child Health Plan *Plus* (CHP+) programs without spending more of the state’s General Fund budget. This includes funding for hospitals, nursing facilities, home health care agencies, public school districts, and community health centers. The Division also analyzes Colorado’s hospitals’ financial health and community benefits.

The Division also negotiates grant programs to improve access to care for low-income Coloradans who are not eligible for Health First Colorado. Grant programs we manage include the Colorado Indigent Care Program, Primary Care Fund, the Colorado Dental Health Care Program for Low-Income Seniors, and the Rural Provider Access and Affordability Stimulus Grant Program.

This term-limited position with employment to **June 30th 2025**, is dependent on funds appropriated by the General Assembly for this purpose for the term. If funds are not available, this position may not be filled. **This position can work fully remote from anywhere in the State of Colorado.**
**Please note -equipment provisioning and certain onboarding tasks will be place in person, in our downtown Denver office, on the first day of employment.**

**Description of Job**
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**What you’ll be doing as** **Rural Stimulus Grant Program Administrator:**

* Manages and administers grant agreements for rural hospitals for Remote Monitoring Services for Medicaid Members grants via Senate Bill 24-168 and an estimated 24 projects for the Rural Provider Access and Affordability Stimulus Grant Program enacted via Senate Bill 22-200. Grant management includes following state and federal regulations, including state procurement rules and federal American Rescue Plan Act (ARPA) State and Local Recovery Fund (SLFRF) requirements and guidance as published by the Office of the State Controller, such as risk management and monitoring.
* Develops and executes processes and timelines to comply with federal and state requirements. Processes include grantee invoicing, documentation, and reporting requirements.
* Maintains an accurate running total of deliverables met, invoiced and funding remaining in the grant agreements.
* Provides programmatic guidance to grantees and monitors grantee performance, which may require occasional travel to grantee’s facility. Initiates corrective action with grantees when needed.
* Communicates to management and resolves any variances in expenditures from the grant agreements that are not occurring as expected through the course of the fiscal year.
* Initiates grant agreement extensions, amendments, or option letters to existing agreements, when necessary.
* Develops and maintains an electronic system to track all funding streams for the grant agreements.
* Coordinates and communicates with budget, accounting, and support staff to ensure that grantee funds are available, appropriated, and encumbered. Resolves discrepancies with budget and accounting staff to ensure appropriated funds are utilized as intended.

**Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights**
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**RESIDENCY REQUIREMENT: (NEW)****This posting is only open to residents of the State of Colorado at the time of submitting your application.** **Class Code & Classification Description:(New)**

Administrator III – H1B3XX **MINIMUM QUALIFICATIONS:****There are two ways to qualify for this position:** **Option 1:****Experience Only:**
Six years of professional experience in grants or non-profit or public program administration that includes analyzing, monitoring, or leading projects.

Additional appropriate education will substitute for the required experience on a year-for-year basis.

**Option 2:**

**Education and Experience:**

Bachelor’s degree in Public Administration, Non Profit Management, Finance, Public Health or related to the work assignment from an accredited institution in a field of study related to the work assignment.**AND**

Two years of professional experience in non-profit, public program, or grants administration that includes analyzing, monitoring, or managing or leading projects. ***Appropriate education will substitute for the required experience on a year-for-year basis. Relevant education will be calculated as the following:**** An associates will count as two years of experience
* A bachelors will count as four years of experience
* A masters degree will count for six years of experience
* A doctorate or juris doctorate degree will count for seven years of experience

**Preferred Qualifications:*** Prior state experience related to the duties of this position.
* Bachelor degree in Public Administration, Non Profit Management, Accounting, Finance, or other Public Health or Business-related major.
* Experience in data analysis and reporting
* Recent and successful experience in grant management, grant compliance, and administration of federal or state grants.

**Knowledge, skills and abilities*** Strong virtual organizational skills.
* Proficient professional or technical writing skills.
* Experience and demonstrated proficiency in Google applications, excel, word and power point.
* Able to handle multiple demands, successfully meet deadlines, and maximize efficiencies.
* Ability to exercise self-motivation and facilitate collaborative working partnerships.

**DEFINITION OF PROFESSIONAL EXPERIENCE:**Work that involves exercising discretion, analytical skill, judgment, personal accountability, and responsibility for creating, developing, integrating, applying, and sharing an organized body of knowledge that characteristically is uniquely acquired through an intense education or training regimen at a recognized college or university; equivalent to the curriculum requirements for a bachelor’s or higher degree with major study in or pertinent to the specialized field; and continuously studied to explore, extend, and use additional discoveries, interpretations, and application and to improve data, materials, equipment, applications and methods. **CONDITIONS OF EMPLOYMENT*** All positions at HCPF are security sensitive positions and require that the individuals undergo a criminal record background check as a condition of employment.
* Employees who have been disciplinary terminated, resigned in lieu of disciplinary termination, or negotiated their termination from the State of Colorado must disclose this information on the application.
* This is a term-limited position with funding through **June 30****, 2025**. Succesfull candidates will sign a Waiver of Retention Rights and normal personnel rules regarding retention will not apply.

**APPEAL RIGHTS:**

If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.

For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director’s Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.
**Supplemental Information**
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**How to Apply** **(PLEASE READ CAREFULLY)**
Please note that ONLY your State of Colorado job application will be reviewed during the initial screening; if you submit a resume and cover letter, they will be reviewed in later stages of the selection process. Therefore, it is paramount that you clearly describe all your relevant experience on the application itself. Applications left blank or marked “SEE RESUME” will not be considered.

Your application will be reviewed against the minimum qualifications for the position. If your application demonstrates that you meet the minimum qualifications, you will be invited to the comparative analysis process, which is described below. **Comparative Analysis Process**
The comparative analysis process will consist primarily of a review of applications against the minimum and preferred qualifications of this position. Applications will be reviewed in comparison to all others in the applicant pool in order to identify a top group of candidates who may be invited for a final interview. Depending on the size of the applicant pool, additional selection processes may be utilized to identify a top group of candidates. Applicants will be notified of their status via email.

Failure to submit properly completed documents by the closing date will result in your application being rejected. **ADAAA Accommodations**: The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

The Department of Health Care Policy & Financing is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Virginia Miller, at virginia.miller@state.co.us.

The Department of Health Care Policy & Financing **does not** offer sponsored visas for employment purposes.