State Program Administrator Intermediate

Job Description

**Job Details**
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**Job Class: State Program Administrator, Intermediate**

**Agency: Department of Employment and Economic Development**

* **Job ID**: 78869
* **Location**: St. Paul
* **Telework Eligible**: Yes, may be eligible to telework up to four (4) days per week.
* **Full/Part Time**: Full-Time
* **Regular/Temporary**: Unlimited
* **Who May Apply**: This vacancy is open for bids and for all qualified job seekers simultaneously. Bidders will be considered through 08/08/2024.
* **Date Posted**: 08/02/2024
* **Closing Date**: 08/15/2024
* **Hiring Agency/Seniority Unit**: Employ & Econ Development Dept / Employ & Economic Dev-MAPE
* **Division/Unit**: Business & Community Dev / BCD Job Skills Partnership
* **Work Shift/Work Hours**: Day Shift, 8:00 AM – 4:30 PM.
* **Days of Work**: Monday – Friday
* **Travel Required**: Yes, up to 10% of the time.
* **Salary Range:** $25.29 – $36.71 / hourly; $52,805 – $76,650 / annually
* **Classified Status**: Classified
* **Bargaining Unit/Union**: 214 – MN Assoc of Professional Empl/MAPE
* **FLSA Status**: Nonexempt
* Designated in Connect 700 Program for Applicants with Disabilities: Yes

### **The work you’ll do is more than just a job.**

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

**Job Summary**
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This position performs professional program administration work under general supervision. The position exists to carry out the responsibilities of the Minnesota Job Skills Partnership (MJSP) programs, including participation in the review and evaluation of grant applications; planning and preparation for MJSP board meetings; providing technical assistance to program clientele; administering programs in compliance with programmatic requirements, and state and federal laws, policies, and regulations; and providing administrative support for the unit. The incumbent shall be responsible for responding to inquiries about the programs and also assist in the management of an active caseload of grants from each of the MJSP programs.

### **Duties Include:**

* Providing technical assistance to program clientele.
* Administering programs in compliance with programmatic requirements, and state and federal laws, policies, and regulations.
* Compose email correspondence, letters, grant application summaries, and other program materials.
* Manage databases and spreadsheets, modify spreadsheet calculations, sort and extract data, and develop forms and charts.
* Providing administrative support for the unit.

This posting may be used to fill multiple positions.

**Qualifications**
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### **Minimum Qualifications**

**To receive credit for your education and experience, your resume should clearly describe how you meet each minimum and/or preferred qualification listed, including dates of employment.**

One (1)* year of experience in program administration, grants management, or other related field as determined by the agency.

* Bachelor’s degree in Accounting, Finance, Business Administration, Economics, or other closely related fields as determined by the agency may substitute one (1) year of experience.

Applicants that meet the above minimum qualification will be further evaluated on the following:

Skill in:

* Communication to deliver communications, letters, marketing materials, reports, and data summaries with accurate spelling, grammar, and punctuation.
* Math sufficient to analyze data and budgets, add, subtract, divide, multiply, calculate averages and percentages, and compile for budgets and reports.
* Microsoft Word, Spreadsheet software (i.e. Excel), PowerPoint and Outlook; with ability to do searches on the internet.
* Summarizing information to produce contracts, grant agreements, and reports, with experience in managing data in spreadsheets for calculations, sorting, and creating reports, forms, charts, and mail merges.

Ability to:

* Apply attention to detail to ensure accuracy of program data.
* Maintain courteous working relationships with co-workers and clients and respond to inquiries in a timely manner.

### **Preferred Qualifications**

Ability to:

* Multi-task and set priorities while effectively scheduling and managing time to meet deadlines.
* Comprehend information presented, state statutes, laws and rules sufficient to make sound decisions.
* Maintain complex records and to create, prepare and analyze statistical reports from such records.
* Work independently and on a team.
* Maintain and manage logistics of events and travel schedules.

Our employees are dedicated to ensuring cultural responsiveness. Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures.

### **Additional Requirements**

This position requires successful completion of the following:

Resumes of all applicants to this posting will be evaluated against the Minimum Qualifications stated above. If your skills match the required skills for this position, the department may contact you. Employee reference checks will be conducted on all finalists. This may include a review of documentation related to job performance and education. It includes contact with the applicant’s current and/or former employers. A Criminal Background Check will be conducted on all finalists for this position.

A criminal conviction will not automatically remove you from consideration for employment. When the position requires travel and the applicant drives a state owned or leased vehicle, a driver’s license record check will be conducted.

Must be legally authorized to work in country of employment without sponsorship for employment visa status (e.g., H1B status).

**Application Details**
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### **How to Apply**

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.

### **Contact**

If you have questions about this position, contact Amina Hindi at amina.hindi@state.mn.us or 651-355-0415.

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Talent Acquisition at talent.acquisition.deed@state.mn.us.

The Department of Employment and Economic Development is an equal opportunity, affirmative action, and veteran-friendly employer, and encourages all qualified candidates to apply for job opportunities. If you are an individual with a disability who needs assistance or cannot access the online job application and search tools, please contact Karen Lilledahl at Karen.Lilledahl@state.mn.us. Please indicate what assistance is needed.

#### **Working together to improve the state we love.**

What do Minnesota’s State employees have in common?

* A sense of purpose in their work
* Connection with their coworkers and communities
* Opportunities for personal and professional growth

#### **Benefits**

As an employee, you’ll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

#### **Your benefits may include:**

* Paid vacation and sick leave
* 12 paid holidays each year
* Low-cost medical, dental, vision, and prescription drug plans
+ Fertility care, including IVF
+ Diabetes care
+ Dental and orthodontic care for adults and children
* 6 weeks paid leave for parents of newborn or newly adopted children
* Pension plan that provides income when you retire (after working at least three years)
* Employer paid life insurance to provide support for your family in the event of death
* Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
* Tax-free expense accounts for health, dental, and dependent care
* Resources that provide support and promote physical, emotional, social, and financial well-being

#### **Support to help you reach your career goals:**

* Training, classes, and professional development

#### **Employee Assistance Program (EAP) for work/life support:**

* A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
* Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
* Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

**Programs, resources and benefits eligibility varies** based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

**EQUAL OPPORTUNITY EMPLOYERS**

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

**APPLICANTS WITH DISABILITIES**

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the job information line at 651-259-3637 or email careers@state.mn.us and let us know the support you need.